---
title: How to set up a Web event?
description: Learn how to create your Web event step by step
---

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# How to set up a Web event?

## Learn how to create your Web event step by step

---

Available for these licences:

*![Logo meetmaps](https://help.meetmaps.com/hs-fs/hubfs/Logo%20meetmaps.png?width=15&height=15&name=Logo%20meetmaps.png) **Virtual Venue** Starter, Pro, Enterprise \**

*![Logo meetmaps](https://help.meetmaps.com/hs-fs/hubfs/Logo%20meetmaps.png?width=15&height=15&name=Logo%20meetmaps.png) **Suite** Starter, Pro, Enterprise \**

*\* Available modules and features vary depending on the license.*

---

**The Web💻** is a private platform (URL) accessed via a **user log-in**. Within it, **registered attendees** can enter and, depending on the modules or configuration you have activated, perform the following functions:

- **View information:** Consult the agenda, meet the speakers, see the sponsors, and other event content.
- **Interact:** Connect with other attendees through the attendee list, send private messages, schedule 1to1 meetings, etc.

It is the equivalent of the **App📱** but in a Web format.

**IMPORTANT** ❗It is key to distinguish the **Web** from the [**Landing**](https://help.meetmaps.com/en/how-to-set-up-the-landing-page?hsLang=en): the latter is an open-access **one-page Web** designed with **exclusively informative modules** (agenda, speakers, sponsors, exhibitors, etc.), ideal for a quick consultation of static content.

In this article, we explain the **minimum** steps necessary to create an event Web 💻.

### **Create the Event**

**1.** From your Meetmaps account, start by creating your event

👉 [How to create an event from scratch or clone it from an existing one?](https://help.meetmaps.com/en/how-to-create-an-event-from-scratch-or-clone-it-from-an-existing-one?hsLang=en)

**TIP 💡**add yourself as a **registered** attendee 🍋 in the *Attendee List* to see how the Web looks.

### Web structure

**2.** Fill in the **general information** about the event (event name, dates, schedules, languages, social media, etc.). 

👉 [What is the General Information section?](https://help.meetmaps.com/en/what-is-the-general-information-module-and-where-can-we-visualize-it?hsLang=en)

**3.** Brand the event in your Web with **images** and a main **color**.

👉 [Web Branding](https://help.meetmaps.com/en/virtual-event-web-branding?hsLang=en)

**4.** Configure the **modules** you are going to use according to the license you have purchased:

👉 [What modules exist according to your license?](https://help.meetmaps.com/en/what-modules-exist-according-to-your-license?hsLang=en)

👉 [What is the Modules section?](https://help.meetmaps.com/en/what-is-the-modules-section?hsLang=en)

**5.** Configure the **main page 🏠** (or Home) of the Web if you have activated the Home module in the previous step *-4-*.

👉 [How to configure the Home Web?](https://help.meetmaps.com/en/how-to-configure-the-home-web?hsLang=en)

**6.** Edit the tabs in the **Properties 🔧** section that you are going to use:

- **Properties \> Join Form:** in case you have activated the Join form in *Settings \> Access* 👉 [What is the Join Form tab in the Properties section?](https://help.meetmaps.com/en/what-is-the-join-form-tab-in-the-properties-section?hsLang=en)
- **Properties \> Profile:** in case you have the *Attendees module - Explore*- 👉 [What is the Profile Tab in the Properties section?](https://help.meetmaps.com/en/what-is-the-profile-tab-in-the-properties-section?hsLang=en)
- **Properties \> Edit Profile**: in case you have the *Profile module - Edit Profile-* 👉 [What is the Edit Profile Tab in the Properties section?](https://help.meetmaps.com/en/what-is-the-edit-profile-tab-in-the-properties-section?hsLang=en)

**7.** Fill in the **content of the modules** you have activated (steps 4 and 5), and that need content.

*For example, [Agenda](https://help.meetmaps.com/en/what-is-the-agenda-section-and-how-to-create-a-session?hsLang=en), [Speakers](https://help.meetmaps.com/en/what-is-the-speakers-module-and-how-to-upload-the-content?hsLang=en), [Sponsors](https://help.meetmaps.com/en/what-is-the-sponsors-module-and-how-to-upload-content?hsLang=en), etc.*

 **TIP** 💡 Activate the following toggles in **Attendee List \> Settings**:

![1en-1](https://help.meetmaps.com/hs-fs/hubfs/Knowledge%20Base/1en-1.png?width=670&height=240&name=1en-1.png)

- **Show unactivated attendees:** Combine this with the automatic email *"When receiving a chat message"* (and add the link to access the Web), and you’ve got a **winning option!** 🏆
- **Show unactivated attendees in meetings:** This is ideal if you only have 1-to-1 Meetings. Pairing this with automated meeting emails will also encourage its use.

### Give attendees access to the Web

**8.** Via **email** - Campaign or Scheduled emails sends **registered attendees** 🍋 the username, password and the link to the Web.

👉 [What is the Emails section?](https://help.meetmaps.com/en/what-is-the-emails-section?hsLang=en)

👉 [What status can an attendee have?](https://help.meetmaps.com/en/what-status-can-an-attendee-have?hsLang=en)

**NOTE** 🗒️: Registered attendees have been previously added to the Attendee List in one of the following ways:

- **Registration form.**  
  \+ info 👉 [How to create a registration form?](https://help.meetmaps.com/en/how-to-create-a-registration-form?hsLang=en)
- **Registration form with ticket sales.**  
  \+ info 👉 [What is the Tickets section?](https://help.meetmaps.com/en/how-does-the-tickets-section-work?hsLang=en)
- **Massive import of attendees through CSV (Excel/spreadsheet).**  
  \+ info 👉 [How can I import and/or edit attendees in bulk?](https://help.meetmaps.com/en/how-can-i-import-and/or-edit-attendees-in-bulk?hsLang=en)
- **Manual registration of attendees (one by one).**  
  **+** info 👉[How to manually register an attendee?](https://help.meetmaps.com/en/how-to-manually-register-a-user?hsLang=en)

**TIP** 💡After a few days, send a second email to those attendees (**registered** 🍋) who have not yet become **activated users** 🍏

### Encourage the use of the Web

**9.** You can encourage the use of the Web through:

- **Emails** to registered attendees 🍋 explaining everything they can do if they access the Web
- If it is an **in-person event 🙋**:  
    - hang posters with the link to the Web
    - the staff in charge of controlling the access to the event can inform the attendees about the Web and how to access it

**NOTE** 🗒️: you may be interested in these other articles:

👉 [How to set up the landing page?](https://help.meetmaps.com/en/how-to-set-up-the-landing-page?hsLang=en)

👉 [How to set up a registration form?](https://help.meetmaps.com/en/how-to-configure-a-registration-form?hsLang=en)

👉 [How to set up an event in your App?](https://help.meetmaps.com/en/how-to-set-up-an-event-in-your-app?hsLang=en)

 

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    - [Onboarding](https://help.meetmaps.com/en/first-steps?hsLang=en#onboarding)
- [Event Management](https://help.meetmaps.com/en/event-management?hsLang=en#main-content)

    - [Metrics](https://help.meetmaps.com/en/event-management?hsLang=en#metrics)
    - [Settings](https://help.meetmaps.com/en/event-management?hsLang=en#settings)
    - [General information](https://help.meetmaps.com/en/event-management?hsLang=en#general-information)
    - [Modules](https://help.meetmaps.com/en/event-management?hsLang=en#modules)
    - [Attendee List](https://help.meetmaps.com/en/event-management?hsLang=en#attendee-list)
    - [Properties](https://help.meetmaps.com/en/event-management?hsLang=en#properties)
    - [Emails](https://help.meetmaps.com/en/event-management?hsLang=en#emails)
- [Event information](https://help.meetmaps.com/en/event-information?hsLang=en#main-content)

    - [Home](https://help.meetmaps.com/en/event-information?hsLang=en#home)
    - [Agenda](https://help.meetmaps.com/en/event-information?hsLang=en#agenda)
    - [Streaming](https://help.meetmaps.com/en/event-information?hsLang=en#streaming)
    - [Speakers](https://help.meetmaps.com/en/event-information?hsLang=en#speakers)
    - [Contact](https://help.meetmaps.com/en/event-information?hsLang=en#contact)
    - [Documents](https://help.meetmaps.com/en/event-information?hsLang=en#documents)
    - [Video gallery](https://help.meetmaps.com/en/event-information?hsLang=en#video-gallery)
    - [Sponsors](https://help.meetmaps.com/en/event-information?hsLang=en#sponsors)
    - [Exhibitors](https://help.meetmaps.com/en/event-information?hsLang=en#exhibitors)
    - [Premium Exhibitors](https://help.meetmaps.com/en/event-information?hsLang=en#premium-exhibitors)
    - [Abstracts](https://help.meetmaps.com/en/event-information?hsLang=en#abstracts)
    - [Products](https://help.meetmaps.com/en/event-information?hsLang=en#products)
    - [Virtual spaces](https://help.meetmaps.com/en/event-information?hsLang=en#virtual-spaces)
    - [Pages HTML](https://help.meetmaps.com/en/event-information?hsLang=en#pages-html)
    - [Images](https://help.meetmaps.com/en/event-information?hsLang=en#images)
    - [News](https://help.meetmaps.com/en/event-information?hsLang=en#news)
- [Interaction in the event](https://help.meetmaps.com/en/interaction-in-the-event?hsLang=en#main-content)

    - [Notifications](https://help.meetmaps.com/en/interaction-in-the-event?hsLang=en#notifications)
    - [Survey](https://help.meetmaps.com/en/interaction-in-the-event?hsLang=en#survey)
    - [Photo Gallery](https://help.meetmaps.com/en/interaction-in-the-event?hsLang=en#photo-gallery)
    - [Live polls](https://help.meetmaps.com/en/interaction-in-the-event?hsLang=en#live-polls)
    - [Q & A](https://help.meetmaps.com/en/interaction-in-the-event?hsLang=en#q-a)
    - [Channels](https://help.meetmaps.com/en/interaction-in-the-event?hsLang=en#channels)
    - [Attendees documents](https://help.meetmaps.com/en/interaction-in-the-event?hsLang=en#attendees-documents)
    - [Lead scanner](https://help.meetmaps.com/en/interaction-in-the-event?hsLang=en#lead-scanner)
    - [Gamification](https://help.meetmaps.com/en/interaction-in-the-event?hsLang=en#gamification)
- [Registration & Access control](https://help.meetmaps.com/en/registration-access-control?hsLang=en#main-content)

    - [Landing](https://help.meetmaps.com/en/registration-access-control?hsLang=en#landing)
    - [Registration Form](https://help.meetmaps.com/en/registration-access-control?hsLang=en#registration-form)
    - [Tickets](https://help.meetmaps.com/en/registration-access-control?hsLang=en#tickets)
    - [Payments](https://help.meetmaps.com/en/registration-access-control?hsLang=en#payments)
    - [Invoices](https://help.meetmaps.com/en/registration-access-control?hsLang=en#invoices)
    - [Check in](https://help.meetmaps.com/en/registration-access-control?hsLang=en#check-in)
    - [Badge Builder](https://help.meetmaps.com/en/registration-access-control?hsLang=en#badge-builder)
    - [Certificates](https://help.meetmaps.com/en/registration-access-control?hsLang=en#certificates)
- [Meetings](https://help.meetmaps.com/en/meetings?hsLang=en#main-content)

    - [Meetings 1to1 (between attendees)](https://help.meetmaps.com/en/meetings?hsLang=en#meetings-1to1-between-attendees)
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- [App Branded](https://help.meetmaps.com/en/app-branded?hsLang=en#main-content)

    - [Launch](https://help.meetmaps.com/en/app-branded?hsLang=en#launch)
    - [Apple](https://help.meetmaps.com/en/app-branded?hsLang=en#apple)
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- [Meetmaps Pro & Tips](https://help.meetmaps.com/en/meetmaps-pro-tips?hsLang=en#main-content)

    - [Miscellanea](https://help.meetmaps.com/en/meetmaps-pro-tips?hsLang=en#miscellanea)
    - [Web](https://help.meetmaps.com/en/meetmaps-pro-tips?hsLang=en#web)
    - [Resources for premium exhibitor admins](https://help.meetmaps.com/en/meetmaps-pro-tips?hsLang=en#resources-for-premium-exhibitor-admins)

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