How to set up a Web event?

Learn how to create your Web event step by step

Available for these licences:

Virtual Venue Starter, Pro, Enterprise

Suite Starter, Pro, Enterprise

In this article, we explain the minimum steps necessary to create an event Web 💻.

1. From your Meetmaps account, start by creating your event from scratch.

TIP 💡add yourself as a registered attendee 🍋 in the Attendee List to see how the Web looks.

2. Fill in the general information about the event (event name, dates, schedules, languages, social media, etc.).

3. Brand the event in your Web with images and a main color.

4. Configure the modules you are going to use according to the license you have purchased:

5. Configure the main page 🏠 (or Home) of the Web if you have activated the Home module in the previous step -4-.

6. Edit the tabs in the Properties 🔧 section that you are going to use:

Properties > Join Form: in case you have activated the Join form in Settings > Access 👉 What is the Join Form?
Properties > Profile: in case you have the Attendees module - Explore- 👉 What’s the Profile Tab in the Properties Module?
Properties > Edit Profile: in case you have the Profile module - Edit Profile- 👉 What’s the Edit Profile Tab in the Properties Module?

7. Fill in the content of the modules you have activated (steps 3 and 4), and that need content.

For example, Agenda, Speakers, Sponsors, etc.

TIP 💡 Activate the following toggles in Attendee List > Settings:

Show unactivated attendees: Combine this with the automatic email "When receiving a chat message" (and add the link to access the Web), and you’ve got a winning option! 🏆
Show unactivated attendees in meetings: This is ideal if you only have 1-to-1 Meetings. Pairing this with automated meeting emails will also encourage its use.

8. Via email - Campaign sends registered attendees 🍋 the username, password and the link to the Web.

NOTE 🗒️: Registered attendees have been previously added to the Attendee List in one of the following ways:

Registration form.
+ info 👉 How to create a registration form?
Registration form with ticket sales.
+ info 👉 How does the Tickets section work?
Massive import of attendees through CSV (Excel/spreadsheet).
+ info 👉 How can I import and/or edit attendees in bulk?
Manual registration of attendees (one by one).
+ info 👉 How to manually register an attendee?

TIP 💡After a few days, send a second email to those attendees (registered 🍋) who have not yet become activated users 🍏

9. You can encourage the use of the Web through:

Emails to registered attendees 🍋 explaining everything they can do if they access the Web
If it is an in-person event 🙋:
- hang posters with the link to the Web
- the staff in charge of controlling the access to the event can inform the attendees about the Web and how to access it

NOTE 🗒️: you may be interested in these other articles: