Meetings Guide

Discover the various available options for Meetings 1to1 and choose the most suitable one for your event

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Available for these licenses:

 Meetings Starter, Pro, Enterprise *

 Suite Starter, Pro, Enterprise *

_{* The different functionalities within the Dashboard Meetings depend on the license contracted}

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This guide consists of several sections:

• Meeting Types:
  • STANDS or Meetings of attendees at exhibitors 🏠
  • MATCHMAKING or Meetings between event attendees 👥
• Instructions common to the 5 types of meetings
• Session Summary > General Settings ⚙️

Meeting Types

Learn about the types of Meetings sessions you can create in the Meetings panel. We have two types:

STANDS or Attendee Meetings in Exhibitors

• MEETINGS IN EXHIBITORS 🏠: These are meetings hosted by all members of the exhibitors. + info 👉What are meetings in exhibitors?

You can view the tables of exhibitor meetings in the Meetings > Meetings at exhibitors section.

MATCHMAKING or Attendee-to-Attendee Meetings

• MEETINGS 1TO1 - Open Meetings👥:This format primarily focuses on facilitating networking among attendees, providing the opportunity to request meetings with any other participant. This promotes valuable and collaborative connections. It is an open networking format, meaning all participants have the ability to request and accept meetings with any other attendee.
  + info👉 What are Meetings 1to1 for all?
  
  
  

• MEETINGS 1TO1 WITH ROLES: When you want to create meetings between specific roles or types of profiles, choose this mode of Meetings 1to1. 
  + info 👉 What are Meetings 1to1 with roles?.
  
  

• MEETINGS 1TO1 WITH SUGGESTIONS 💍: Create meeting rules so our Software to suggest attendees to meet with certain roles or groups of attendees.
  + info 👉 What are Meetings 1to1 with suggestions?

• MEETINGS 1TO1 WITH PREFERENCES 👑: Here, attendees indicate with whom they would like to meet, and you, as the organizer, take care of coordinating schedule times and proposing quality meetings to the attendees. This option is particularly suitable for events with multiple profiles.

  

Common instructions for the 5 types of meetings

Configurations are done through the Meetings Panel. In the Meeting Summary section, you'll find the list of sessions you've created, and you also have the option to create a new session by clicking the "Create Session" button.

In the Matchmaking section, you can review the tables of meetings (or meeting preferences, in the case of 1to1 Meetings with Preferences), except for exhibitor meetings, which have their own section called Exhibitor Meetings just below. From here, you can also create a new session by clicking the "Create Session" button.

In the Meetings at exhibitors section, you can view the table of exhibitor meetings and choose the reference of the hosts (stand administrators) you need.

You can track the live status of meetings by accessing the meeting tables in the Matchmaking or Exhibitor Meetings sections by clicking on the ℹ️ Information icon. On one hand, you'll see if a meeting is Requested or already Confirmed. On the other hand, for meetings configured with video calls, you can know the real-time status of that meeting: "Waiting," "In progress," "Completed," or "Not completed," as applicable.

 👉 How to track real-time updates of the confirmed Meetings 1to1?

Session Summary > General Settings ⚙️

Meeting Limitations and Preferences Section

1. Limiting Maximum Meetings by Role

Select a single-select property to limit the number of meetings each person (or role) can have confirmed.

Manage properties from the Properties section, creating a numeric property with the maximum number of meetings.

Example: We create the Number of Meetings property, single-select 1, 3, and 5.

In the Attendee List, assign this property to the different attendee roles.

Journalist Role > 3. This means this role can have a maximum of 3 meetings.

Scientists Role > 5. This means this role can have a maximum of 5 meetings.

2. Maximum number of preferences per attendee

Add a number, this will be the total limit of meeting preferences you can select for the entire event.

That is, if you set "3" as the maximum number of preferences per attendee, each attendee will only be able to mark 3 preferences to meet (with 3 attendees). Once 3 attendees are marked, the others will not be available.

Availability to Request Meetings

3. Host Availability by Requester Type

For each requester type, define which hosts will be able to view and request meetings. By default, any session requester can request meetings from any host.

Example: We want:

• • Journalists to only be able to request meetings from Scientists.
  • Scientists can request meetings from scientists, journalists, and researchers.
  • Researchers can only request meetings from other researchers.
  

Meeting Ratings

4. Toggle "Allow rating a meeting in the event and in the app"

Attendees who attended the meeting receive a notification after the meeting with a rating (1-5 stars).
Additionally, this rating is the only way to know whether the meeting actually took place or not.

Once this information has been completed, event organizers can download these ratings.