Meetings Guide

Discover the various available options for 1to1 Meetings and choose the most suitable one for your event.

Learn about the types of 1to1 Meetings sessions you can create in the Meetings panel. We have two types:

STANDS or Attendee Meetings with Exhibitors

• EXHIBITOR MEETINGS 🏠: These are meetings where the hosts are all the stand administrators linked to them in the Exhibitors section of the virtual event panel or app. To learn how to set them up, click here.

You can view the tables of exhibitor meetings in the MEETINGS > EXHIBITOR MEETINGS section.

MATCHMAKING or Attendee-to-Attendee Meetings

• 1O1 MEETINGS - Open Meetings👥:This format primarily focuses on facilitating networking among attendees, providing the opportunity to request meetings with any other participant. This promotes valuable and collaborative connections. It is an open networking format, meaning all participants have the ability to request and accept meetings with any other attendee.
  👉 Learn how to configure meetings for everyone and discover how they appear in the virtual event from the attendee's perspective.
  
  
  

• 1TO1 MEETINGS WITH ROLES: When you want to create meetings between specific roles or types of profiles, choose this mode of 1to1 Meetings. How is it configured? 
  👉Follow these instructions.
  

• 1TO1 MEETINGS WITH PREFERENCES 👑: Here, attendees indicate with whom they would like to meet, and you, as the organizer, take care of coordinating schedule times and proposing quality meetings to the attendees. This option is particularly suitable for events with multiple profiles.

  

COMMON INSTRUCTIONS FOR THE 4 TYPES OF 1TO1 MEETINGS:

Configurations are done through the Meetings Panel. To learn how to access this panel, click here. In the Meeting Summary section, you'll find the list of sessions you've created, and you also have the option to create a new session by clicking the "Create Session" button.

In the Matchmaking section, you can review the tables of meetings (or meeting preferences, in the case of 1to1 Meetings with Preferences), except for exhibitor meetings, which have their own section called Exhibitor Meetings just below. From here, you can also create a new session by clicking the "Create Session" button.

In the Exhibitor Meetings section, you can view the table of exhibitor meetings and choose the reference of the hosts (stand administrators) you need.

You can track the live status of meetings by accessing the meeting tables in the Matchmaking or Exhibitor Meetings sections by clicking on the ℹ️ Information icon. On one hand, you'll see if a meeting is Requested or already Confirmed. On the other hand, for meetings configured with video calls, you can know the real-time status of that meeting: "Waiting," "In progress," "Completed," or "Not completed," as applicable.