Meetings 1to1
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      What are Meetings 1to1 for all attendees and how are they set up?

      In these meetings the attendees of your event have the possibility of requesting meetings with each other, everyone with everyone, without role or profile restrictions

      To start setting up open meetings, go to the Meetings panel.  Once in the Meetings panel, click on the Meetings Summary section in the side menu to start the configuration. Ready? GO!💪

      To learn how to move between the 3 panels of our software, click here.

      HOW TO SET UP MEETINGS 1TO1 FOR EVERYONE🏳️?

      1. From the Summary of Sessions section of the side menu, click on the "Create session" button and choose the "Matchmaking" option.

      2. A pop up will appear to complete the configuration fields, which are divided into 3 sections:

      Session information section:

      • Name: you must assign a name to the session. This name will be visible to the attendees, so make sure it is appealing 💁.
      • Duration: duration of each meeting slot.
      • Start date: date on which the Meeting 1to1 session of your event will take place.
        ❗ There is no end date because for each day of the event you will have to create a different session. 
      • Start time and end time: time range in which the meetings will take place.
      • Hosts: in this case, the "All" option must be selected so that all attendees can receive meeting requests.
      • Requestors: Here you should also select the "All" option, so that all attendees of the event can request meetings from other attendees.
      • No. of meetings: set the maximum number of meetings you want to allow attendees to have during this Meeting 1to1 session. It should be related to the start and end time, and the duration of the meeting slots.
      • Pause time between meeting and meeting ⏳: you can enable the possibility of a few minutes of pause between meeting and meeting. To do so, activate the switch and indicate the time.
      • Video call meetings: for online or hybrid events 💻, you must activate this option. For face-to-face events, it is not necessary.
      • Meeting preferences: for meetings for all attendees, this variable does not apply. 

      User configuration section:

      Here you will activate some tabs that will be displayed within the session in the event so that attendees can manage their meetings.

      • Activate the "Request meetings" 💐 section: in this section users will be able to view the profiles of all attendees to request a meeting.
      • Activate the "My requests" 🎁 section to manage meeting requests: this section will display the meeting requests and their status.
      • Activate the "My meeting agenda" 📋 section: here the attendee will not only be able to see the meetings that have been confirmed but also access them once the day and time arrives.
      • Allow attendees to block slots 📵: this feature allows attendees to block certain time slots so that others cannot request a meeting from them.

      PRO TIP 💡: to recommend certain profiles to users, set up the "Matchmaking rules" section.

      Matchmaking rules section: 

      In this optional section you have the possibility to recommend certain profiles to your attendees and highlight them in the "Request meetings" section. To set up these suggestions, simply add a title (it will not be visible), select an attendee profile and suggest as many profiles as you think necessary. To create more suggestions, fill in a title and press "Enter" on your computer.

      3. Lastly, you will need to click on the "Create Session" button and it will appear in the Meeting Summary section.


      Congratulations you have created your first MEETING FOR ALL session of your event 🚀!

      PRO TIP 💡💡: you have the option to write brief instructions for your attendees by clicking on the "Instructions" button. You will be able to do this in any of the languages of your event.

      REMEMBER 📢: to make visible 👁️‍🗨️ this session, you must activate the Meetings 1to1 module in the Modules section of the App panel. We tell you how 👉here. 

      NOTE 🗒️: there are three automated emails linked to the 1to1 Meetings module -between attendees- (and Meetings 1to1 with exhibitors):

      • When requesting a meeting
      • When modifying a meeting
      • When rejecting a meeting

      To learn how Meetings for Everyone sessions are displayed in your virtual event, visit this article 💥.