If you have an event with sessions in various rooms, the Check-in App also allows you to manage them all.
The Check-in Meetmaps App, in addition to managing the overall access and capacity of the event, also allows you to manage the access and capacity of individual rooms. You can obtain specific metrics for each room and have an updated list showing the attendees who have accessed them.
Steps to follow in setting up room-based check-in:
- If you haven't created the rooms yet, you need to create them first in the agenda section🗒️ and link the sessions to each of the created rooms.
The article 👉 "How to set up the agenda by room" guides you step-by-step through the configuration of this section.
⚠️ Keep in mind that the Enable room check-in switch must be turned on.
![Captura de Pantalla 2024-05-31 a las 10.18.27](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20Pantalla%202024-05-31%20a%20las%2010.18.27.png?width=688&height=332&name=Captura%20de%20Pantalla%202024-05-31%20a%20las%2010.18.27.png)
And the Check-in App Guide shows you how the app works and how to perform the check-in.
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![](https://help.meetmaps.com/hs-fs/hubfs/Dise%C3%B1o%20sin%20t%C3%ADtulo-15-png.png?width=243&height=527&name=Dise%C3%B1o%20sin%20t%C3%ADtulo-15-png.png)
![](https://help.meetmaps.com/hs-fs/hubfs/Dise%C3%B1o%20sin%20t%C3%ADtulo-14-png.png?width=243&height=527&name=Dise%C3%B1o%20sin%20t%C3%ADtulo-14-png.png)
![](https://help.meetmaps.com/hs-fs/hubfs/Dise%C3%B1o%20sin%20t%C3%ADtulo-17-png.png?width=246&height=534&name=Dise%C3%B1o%20sin%20t%C3%ADtulo-17-png.png)
![](https://help.meetmaps.com/hs-fs/hubfs/Dise%C3%B1o%20sin%20t%C3%ADtulo-16-png.png?width=242&height=525&name=Dise%C3%B1o%20sin%20t%C3%ADtulo-16-png.png)
NOTE 🗒️: Each time a session ends, you will need to manually switch it to the next session.
From here, follow the Check-in App Guide to learn how to switch to check-out mode or manually accredit attendees.
IMPORTANT ❗
What happens if you have room check-in and assign rooms to workshop-type agenda sessions, with a limit on registered participants?
Let's give an example so that it is better understood.
- We created a workshop session of 30 participants maximum: "AI manipulation workshop".
+ info 👉 What are Workshop agenda sessions and how do they work?
- We created Room A with a capacity of 20 attendees.
- I assign the agenda session "AI manipulation workshop" to Room A.
In this case:
- 30 participants can register for the "AI Manipulation Workshop".
- When checking in in Room A, only the first 20 attendees or with a capacity of 20 (if there is check-out) will be able to enter. The check-in App will give an error since the maximum capacity of Room A is 20.