Agenda
      Back to home
      1. Knowledge Base
      2. Get to Know the Dashboard
      3. Agenda

      What are Workshop agenda sessions and how do they work?

      Discover how to limit the number of registrations for certain sessions

      What are workshop-type sessions?

      Workshop-type sessions are designed to limit the number of registrants to a limited number of attendees.

      IMPORTANT ❗Please note that this type of agenda sessions is only available with certain licenses. Contact the Meetmaps team if you're interested in them.

      How are they configured?

      1. Create a workshop-type session in the Agenda module.

      1en-Mar-22-2024-01-23-02-3515-PM

      2. Fill in all the details you want to include in the session.

      3. In the "3. Session Configuration" section, you'll have various customization options:


      2en-Mar-22-2024-01-23-13-9798-PM

      • Registration limit per session: how many attendees can register for the session.

      IMPORTANT❗Once you have created the workshop-type session, you will not be able to edit the number of attendees. If you need to do it, here we show you how 👉 How can I increase the number of participants in a workshop-type session?

      • Waitlist: if the workshop is already 100% occupied, attendees can be added to the waitlist (via the App and Web).
        • Registration options:
          • Allow registration from the event registration form: attendees can register from the form.

        IMPORTANT❗You will need to have a ticket (free or priced) so that the workshop agenda session can be purchased from the registration form.

          • Allow registration from the agenda: attendees can also be added to the waitlist via the App and Web if you've activated it.
            (This option is only available for the Web's "Standard Display" mode, which is set up in App & Web > Agenda > Settings)

        IMPORTANT❗If you want attendees to not be able to register for workshop-type sessions that occur at the same time or limit the number of workshop registrations per attendee:

        1en-Apr-09-2024-01-16-00-4363-PM

        NOTE 🗒️: there's an automatic email linked to registration from the agenda.

        • When purchasing a session from the event.
          • Payment session: sessions can be free or paid.

        EXPORTS 🔢 :

        1. You can export the attendees registered in all sessions by clicking on Actions (for each attendee you will see the e-mail, name, session,...).  Captura de Pantalla 2024-05-24 a las 14.04.20

         You can also export the logs of each session by clicking on the three dots > Export

        5en-2

        2. From the section Agenda > Participant management you can:
        • View the list of registrants for workshop-type sessions.
        • Add a registrant manually.
        • Remove a registrant.
        3en-Mar-22-2024-01-23-13-9356-PM

        How does the waitlist work? ***Functionality under development - do not use -***

        It's only visible on the App and Web.

        When an attendee is added to the waitlist for a session and a spot becomes available, attendees will be automatically added to the workshop based on their registration order on the waitlist.

        How is it displayed?

        App 📱

            image2    image3

        Web 💻

        6en-1

        Click here if you want to know how to check-in by room in workshop-type agenda sessions 👉 How to set up check-in by room?