How to set up multiple members on an exhibitor stand?

Meetmaps' premium exhibitor stands allow for more than one representative to be the visible face of the stand at the event, both to chat and attend meetings.

What do we mean by "members" on a stand?

The functionality of "members" for premium exhibitors 👉(What are premium exhibitors?) allows up to 5 representatives to appear as contacts for that exhibitor. This way, attendees can chat with these members and also schedule meetings with them.

How to add members to the stand?

First, you need to create an exhibitor premium from the Exhibitors section of the App & Web's side menu. By activating a pemium exhibitor, the option to access the exhibitor's admin dashboard with the house icon 🏠 will be enabled:

Screenshot 2023-05-03 at 11.09.42

When you access this panel, scroll down 🖱️ to the Contact section and activate the options as appropriate:

  • Activate chat: this will enable the possibility of sending a message to the representative(s).
  • Activate meetings: this will allow attendees to schedule meetings with the representative(s).

Screenshot 2023-05-03 at 11.15.51

After activating the options, go to the "Members" tab in the top menu to add the users who will be the visible members of the exhibitor. To do this, click on the "Add member +" button, and in the pop-up that appears, add the emails of up to 5 exhibitor members 👥:

Screenshot 2023-05-03 at 11.17.28

REMEMBER 📢: The users you indicate as members must be registered as attendees at the event. 👉How to manually register an attendee?

Once all the members have been added, you will need to decide who can participate in meetings with attendees. This is entirely up to the event organizer 💁:

Screenshot 2023-05-03 at 11.21.53

How are stands with multiple members displayed?

Following the example of the configuration, two exhibitor members would be activated with whom event attendees could chat and schedule meetings.

In this case, each member will have their own appointment schedule, multiplying the opportunities to meet with a representative from this exhibitor 💪:

Screenshot 2023-05-03 at 11.25.22

IMPORTANT ❗: If the switches are activated to allow chatting and meeting with the exhibitor, but no members are added, the contact person for the company will be the user linked as the default exhibitor administrator. 👉How does the stand administrator profile work?

Tracking of the stand meetings for the organizer

The event administrator can see how many meetings each exhibitor member has from the Meetings section in the Exhibitors tab of the Meeting Panel. In this panel, the meetings of all members of each individual stand are displayed, with the option to display the stand representative data by person, organization, or person and organization, to facilitate tracking:

Screenshot 2023-05-08 at 10.53.00