What options are available to customize the legal notices and privacy policy?

Learn how to customize your event's privacy policy and add legal notices to your registration form

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Available for these licences:

 Access Starter, Pro, Enterprise

 Event App Starter, Pro, Enterprise

 Virtual Venue Starter, Pro, Enterprise

 Suite Starter, Pro, Enterprise

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Customize your event registration form's legal notices and privacy policy (Registration Form, Landing Page, App, and Website).

Setting up legal notices

As displayed in the registration form

1. Customize Privacy Policy

In Registration > Registration Form > Settings, turn on the switch and add a URL with your privacy policy.

This URL can be from your website, or one you created yourself for this specific event.

Within Meetmaps, you can upload a document (PDF) to the App & Web > Documents section, and you'll have a URL that you can upload as a privacy policy. + info 👉What is the Documents section?

2. Legal notice settings

In this space, you can include any additional text you deem appropriate, in each of your event's available languages.

This section is used when you want relevant information to be always visible to attendees and not hidden in a link.

It only appears on the registration form.

3. Show privacy level 1 (GDPR type)

Additionally, you have the option to configure Level 1 of the privacy policy proposed by the European Regulation.

It only appears on the registration form.

Activate the switch and include the text with the specific information for your event in each box:

• Data Controller: Legal name of the data controller.
• Purpose: Purpose of collecting attendee data.
• Legitimization: Legal basis for collecting this data. Typically, "with the consent of the data subject."
• Recipients: When the data is to be transferred or communicated to third parties, provide information about the identity of these recipients, if clearly predetermined, or their categories, if not previously determined.
• Rights: Provide information about the rights that data subjects have over their data. The most common rights are: access, rectification, deletion, restriction of processing, objection to processing, and data portability.
• Additional information: Add links to the full information (second level), where it is explained in detail, in a format more appropriate for presentation, understanding, and, if desired, archiving.