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We explain what properties are, and how to create, edit, or activate them for your virtual event.
What are properties?
Properties are fields that provide information about attendees at your event, and they are important because:
- You can collect data from attendees.
Example: In the registration form, we collect the property "Company Type" ,"Interests", etc. - Make specific configurations depending on the properties you set up with single-choice properties. +info 👉 How to link a role to an attendee?
Example: We upload the attendee database and create a single-choice property (or field) named "Attendee Type" (Attendee or VIP). Then, we can configure that:
- Attendee Type - Attendee >> can access social modules: "Messages", "1-to-1 Meetings", etc.
- Attendee Type - VIP >> does not appear in these social modules nor has them visible.
Sections for Properties
Property management is primarily done in the Properties section, although they are also managed in the Registration Form when you configure it.
| Dashboard section | They are important when | Description |
| Registration > Registration form | Only for the registration form | Properties requested in the registration form |
| Properties > Import |
Only if you import attendees. Also, if you want to create segments of attendees. |
Properties that correspond to the fields in the Excel or CSV file that you can download to import the attendee database in bulk (Attendees List) |
| Properties > On site registrations |
Only if you have check-in |
Properties that will be used to credential new attendees during in-person events. In other words, it's the information you'll ask a new attendee to provide at the moment of registration in a physical event. on-site, through the Check-in App and/or the Access Panel. |
| Properties > Join Form |
Optional, if you have App or Web Activate it in App & Web > Settings> Access (Type of access to the Virtual event) |
The Join Form tab is used to create properties (fields) that we want attendees to fill out before accessing the event (on the Web and App) throught the Join Form. The purpose of this section is to complete the attendee's profile once they have registered for the event, as at this point it may be useful to ask for some data that is not suitable for the Registration Form, such as a photo (useful for networking) or social media profile. |
| Properties > Profile | If you have App or Web |
Properties that you want to make public (and therefore, can be viewed by any other attendee) of an attendee when clicking on their profile. It is likely that you have some fields in your database that are private and therefore cannot be viewed by other users, but from this section you can choose which ones you want to make public and therefore will form the Attendee Profile. In addition, they are also the properties that an attendee can see on their own profile. |
| Properties > Edit Profile | Only if you have the module Profile activated in your App or Web | Properties (fields) that you want an attendee to be able to edit on their profile. In this section, you can use properties that already contain information in the database, as well as new properties that you want users to be able to fill out. The information that the user updates from this section will be automatically updated in our database. |
Predefined or Native Properties
These properties appear at the top of the list and are used in a specific way within the Meetmaps Software.
IMPORTANT ❗ Never change the name of a predefined/native property, just to a synonym.
Example: do not use the predefined property "Company", changing its name to "Passport No.", since the Company property is used in the App and Web within the Attendees module, below the name.
New Properties
These appear in the "My properties" section.
Creation and Configuration
1) Create a property (non-predefined)
In Properties, click "Add property" (top right button), and the following menu will appear.
To create a new non-predefined property, click "+ Create property" Choose the name for your new property, add an explanatory text if you deem it necessary, and finally, select the response type.
Properties can have different response types:
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Text: Short text input.
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Long Description: Long text input. Example: Brief description of your research field.
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Single Choice: Only one option can be selected. Example: Are you attending dinner? > Options: YES/NO.
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Multiple Choice: Different options can be selected. Example: Select availability hours > Options: 9-10, 10-11, 11-12, 12-13.
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Checkbox: A single checkbox. Example: I'm interested in receiving...
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Date: A date picker. Example: Date of birth.
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File: Accepts PDF, JPG, and PNG formats. Example: CV or ID Photo.
NOTE 🗒️: You can find the IDs for single and multiple-choice property responses by clicking "display properties."
IMPORTANT ❗ Before creating a property, check if it already exists. Never create new properties that are already predefined, as this can interfere with the platform's optimal performance.
Example: Do not create a "Name" property (Text type), as it is already a predefined property.
2) Activate a property
To activate properties, click the white box next to the property's name. When it turns blue, that property is activated.
3) Edit a property
From the properties screen, you can see all the properties you've activated. To edit one of them, simply click "Edit" on your chosen property, and a menu will appear where you can make changes.
Additionally, when editing a property you can:
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Add explanatory text.
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Make it a mandatory field (toggle switch).
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Highlight in profile toggle switch, only for single-choice properties): Only one property can be highlighted. If another was highlighted, it will no longer be.
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Filter in attendee list (toggle switch, only for single or multiple-choice properties): This makes the property a filter in the Attendees module of the App and Web.
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Accreditation (toggle switch, only for single-choice properties): Use this when you have different badges in the Registration > Badge Builder section.
Only one property can be highlighted. If another was highlighted, it will no longer be.
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Private field (toggle switch): If the property is in Properties > Profile, only the attendee themselves can view it in the App or Web, and other attendees won't be able to see this property on their profile in the Attendees module.
4) Order properties
You can reorder properties using the 6 dots next to them to ensure they appear in the desired sequence.
5) Multi-language
If your event has more than one language (in the Configuration section), select the different languages to edit the name of the properties accordingly.
