What is the abstract section?

Receive the abstracts, posters or papers from an event, review them and select and publish the accepted ones in the Abstracts module for the App or Web

Available for these licences:

 Event App Pro, Enterprise

 Virtual Venue Pro, Enterprise

 Suite Pro, Enterprise

Through the Abstracts module, organizers can centrally receive all abstracts, posters or papers from an event, and validate the most interesting ones for publication directly on the App or Web.

In order to do this, provide authors with a link so they can upload their abstract and other data.

How to obtain the Abstracts form link?

1. In App & Web > Abstracts click the "Form" button to generate the link that you should share with different authors:

Fields to be completed by the abstract author: 

• Title: name of the poster or project, allows up to 125 characters.
• Description: space to add a project description in the event's supported languages. It's recommended to mention the team members involved in the presented work here 💪.
• Main Author: whoever is responsible for the project.
  
  • Name
  • SurName
  • Company
  • Position
  • Email
• Video: authors can include a link (URL) to 2 presentation videos.
• Contact: in this case, the assistants can contact the author of the abstract through messages.
• Your Documents: section for uploading content in .pdf, .jpg, or .png format, up to 6Mb per document. It's essential to assign a name to each file before adding it.

After completing all the spaces you must click on the "Send Abstract" button.

As authors submit their forms, they will automatically appear in the Abstracts section, creating a list of received abstracts that the organizer can manage.

Editing and management options for the organizer regarding the abstract: 

1. Validation: accept ✔️ or reject ❌ the project. Once accepted, it will be visible at the event for all attendees. 

2. House-shaped Button 🏚️: Here, you can review the content uploaded by the author when filling out the form and activate the Contact option. This allows interested attendees to contact the author by sending a message from the same poster. To make the option to send a message to an author visible, you must validate their abstract first 👆.

3. "Eye" Button 👁️: Makes the poster visible or hidden, once accepted.

4. Three-Dots Button: You can edit and assign a category if you've created one to classify the poster content in the event.

To create these categories, go to the Categories tab and click the "New Category +" button.

In the settings tab you can close the form so attendees can no longer submit abstracts.

It is possible to give early access to an attendee or attendees that are in charge of validating or rejecting the abstracts before the event:

1. In App & Web > Settings > Access tab > Accessibility to the virtual event, select the option of "private". Activate the button of "Activate abstract evaluations". Select a group/individual that was assigned a property which defines them as abstract evaluator/s.

As shown

Web 💻

App 📱