---
title: What are Meetings 1to1 with preferences?
description: If you would like to allow attendees who are interested in meeting you and based on this information generate meetings for them in your calendar, this type of Matchmaking is the one you are looking for
---

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# What are Meetings 1to1 with preferences?

## If you would like to allow attendees who are interested in meeting you and based on this information generate meetings for them in your calendar, this type of Matchmaking is the one you are looking for

---

Available for these licenses:

*![Logo meetmaps](https://help.meetmaps.com/hs-fs/hubfs/Logo%20meetmaps.png?width=15&height=15&name=Logo%20meetmaps.png) **Meetings** Enterprise*

*![Logo meetmaps](https://help.meetmaps.com/hs-fs/hubfs/Logo%20meetmaps.png?width=15&height=15&name=Logo%20meetmaps.png) **Suite** Enterprise*

---

1-to-1 meetings with preferences allow attendees to simply select profiles of other attendees who interest them, without having to worry about finding available time slots to send meeting requests.

The setup involves two stages: creating the session and managing the publication of schedules.

### **PART 1: Configuration**

1\. In **Meetings** \> **Summary of sessions** click on the "**Create session +"** button and choose the "**Matchmaking**" option.

![Captura de pantalla\_6-10-2026\_105026\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_105026_admin.meetmaps.com.jpeg?width=670&height=305&name=Captura%20de%20pantalla_6-10-2026_105026_admin.meetmaps.com.jpeg)

2\. A pop-up will appear to complete the configuration fields, which are divided into 4 sections:

#### **"Session Information" section**

**![Captura de pantalla\_6-10-2026\_16320\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_16320_admin.meetmaps.com.jpeg?width=670&height=304&name=Captura%20de%20pantalla_6-10-2026_16320_admin.meetmaps.com.jpeg)**

- **Name:** Assign a name to the session. This name will be visible to attendees, so make it appealing 💁.
- **Duration** ⏰: Time duration for each meeting slot.
- **Start date 📅:** Date on which the **Meetings 1to1** session of your event will take place. ❗There is no end date because you will need to create a separate session for each day of the event.
- **Start time and end time:** Time range during which the meetings will take place.
- **Hosts:** You can select one or multiple profiles from the dropdown menu. **Only those roles will act as hosts** for the meetings, meaning they will receive meeting requests. Alternatively, you can choose the preconfigured option "**Everyone**," in which case all registered attendees can act as hosts.
- **Requesters:** Here, you should also select one or more **roles that will have the ability to request meetings** with the host role configured in the previous step, or choose the preconfigured option "**Everyone**" to allow all attendees to request meetings.

**IMPORTANT❗**The date, start and end times, hosts, and requesters cannot be modified once the meeting session has been created.

- **Number of meetings** 🔢: Specify the maximum number of meetings you want to allow for attendees during this Meetings 1to1 session with Preferences 👑. It should be related to the start and end times and the duration of the meeting slots.
- **Break time between meetings** ⏳: You can enable the option for a few minutes of break time between meetings. Activate the switch and indicate the time.
- **Video call meetings**: For online or hybrid events 💻, you need to enable this option. For in-person events, it is not necessary.
- **Limit to a single meeting between members of two exhibitors (Admin only)**

### **"Meeting preferences" section**

- **Meeting preferences: Activate the *switch* to enable the preference request feature in the session.** This activation is essential to create the session with preferences
- **The host must accept the selected preferences**
- **Enable attendee blocklist**

![Captura de pantalla\_6-10-2026\_111458\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_111458_admin.meetmaps.com.jpeg?width=670&height=307&name=Captura%20de%20pantalla_6-10-2026_111458_admin.meetmaps.com.jpeg)

**NOTE 🗒️:** Enabling the blocklist allows an attendee to mark participants they do not wish to meet with. These individuals are not hidden from the list when selecting preferences; instead, the system's algorithm takes this into account when assigning time slots and publishing the meeting schedule.

![](https://help.meetmaps.com/hs-fs/hubfs/image-png-Oct-06-2026-02-08-31-6681-PM.png?width=670&height=356&name=image-png-Oct-06-2026-02-08-31-6681-PM.png)

#### **"User Configuration" section:**

Here, you will activate tabs that attendees will see within the session in the event, allowing them to manage their meetings.

![Captura de pantalla\_6-10-2026\_111630\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_111630_admin.meetmaps.com.jpeg?width=670&height=306&name=Captura%20de%20pantalla_6-10-2026_111630_admin.meetmaps.com.jpeg)

- Activate the "**Request Meetings"** section 💐: In this section, users can view the profiles of all attendees and send meeting interest requests.
- Activate the "**My Requests**" section 🎁 so that users can see which profiles have shown interest in them, allowing them to identify mutual meeting interests, giving more priority to those requests when generating the meeting agenda.
- Activate the "**My Meeting Agenda**" section 📋: Here, attendees can not only view confirmed meetings but also access them on the scheduled day and time.
- Allow attendees to **block time slots** 📵: This functionality allows attendees to block certain time slots to prevent meeting requests during those times.
- Highlight the organizer's organization.
- Allow attendees to download their agenda: Attendees can download their meeting agenda in PDF format.

#### **"Matchmaking Rules" Section**

Show suggestions at the virtual event: enable this feature and create rules to suggest that attendees meet with specific roles or groups of attendees **+ info 👉** [What are Meetings 1to1 with suggestions?](https://help.meetmaps.com/en/what-are-meetings-1to1-with-suggestions?hsLang=en)

3\. Finally, you'll need to click the "**Create session"** button

Once created, you can edit, delete, or reorder the session (using the "6-dot" button). You can also assign tables to hosts (useful only for in-person events).

![Captura de pantalla\_6-10-2026\_16178\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_16178_admin.meetmaps.com.jpeg?width=670&height=302&name=Captura%20de%20pantalla_6-10-2026_16178_admin.meetmaps.com.jpeg)

#### **PART 2: Management of agenda publication**

In this second part, you can:

- View the marked interests.
- Have Meetmaps' Event Management Software automatically generate a meeting agenda proposal for attendees.
- Make the necessary modifications, validate it, and publish the agenda to attendees at the appropriate time.

#### How to view the interests marked by attendees?

As attendees select interests in the Meetings 1to1 session with preferences you created, you will see their choices in the **Matchmaking** section of the side menu, under the "**Meeting Preferences**" tab.

![Captura de pantalla\_6-10-2026\_16263\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_16263_admin.meetmaps.com.jpeg?width=670&height=297&name=Captura%20de%20pantalla_6-10-2026_16263_admin.meetmaps.com.jpeg)

It's important to note that the table should be read from the host's point of view (the one leading the preferences table), and their column will display as many cells as the number of meetings configured when creating the session in the previous step. For example, if you have configured 8 meetings, there will be 8 cells, and you should be able to generate 8 meetings.

**How to do it?** The first step is to identify the **4 types of preferences** and understand how to distinguish them based on the symbols in the cell:

![Captura de pantalla\_6-10-2026\_163327\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_163327_admin.meetmaps.com.jpeg?width=670&height=301&name=Captura%20de%20pantalla_6-10-2026_163327_admin.meetmaps.com.jpeg)

- **Match** 🔃: When both attendees have indicated an interest in meeting each other. They always appear at the top because they are of a higher level and will be prioritized.
- **Requested by the host** ➡️: These are the meeting preferences marked by the attendee leading the column but not matched by the other attendee.
- **Requested by the other attendee ⬅️**: These are the meeting preferences marked by the other attendee, not by the host leading the column, so there is no match.
- **Created by the organizer 👤:** As the event organizer, you can also mark a meeting preference for the host leading the column because you may be aware that two people would be interested in meeting each other even if they haven't marked it themselves.

**NOTE 🗒️:** To schedule meetings as an organizer

- Click Actions (top right) \> Add meeting preferences.
- Click directly on an empty slot in the table.

Both options open a pop-up window to select a **Host** (only one) and **Requesters** (multiple) from the drop-down menu:

![Captura de pantalla\_6-10-2026\_163721\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_163721_admin.meetmaps.com.jpeg?width=670&height=303&name=Captura%20de%20pantalla_6-10-2026_163721_admin.meetmaps.com.jpeg)

After manually adding preferences for the attendees on the specified date, if there are not enough registered preferences, you can expand them by clicking "Expand preferences" and selecting **"Only matchmaking rules"** or **"Matchmaking".**

![Captura de pantalla\_6-10-2026\_163830\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_163830_admin.meetmaps.com.jpeg?width=670&height=298&name=Captura%20de%20pantalla_6-10-2026_163830_admin.meetmaps.com.jpeg)

**NOTE 🗒️:** The "Matchmaking rules only" action fills gaps by applying the matchmaking rules defined in the session configuration, if any have been created.

**What happens next? You will see a proposed schedule of meetings for the attendees:**

**![](https://help.meetmaps.com/hs-fs/hubfs/image-png-Oct-06-2026-02-40-58-9171-PM.png?width=670&height=305&name=image-png-Oct-06-2026-02-40-58-9171-PM.png)**

**IMPORTANT**❗ This view provides an overview of who is meeting with whom based on information entered by the users themselves, the organizer, or the system. It is not yet a meeting agenda, nor is it published.

If any of the proposed meetings need to be removed, click on the meeting, and you will be given the option to do so.

![Captura de pantalla\_6-10-2026\_164210\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_164210_admin.meetmaps.com.jpeg?width=670&height=303&name=Captura%20de%20pantalla_6-10-2026_164210_admin.meetmaps.com.jpeg)

Once you have verified that everything is correct, it is time to: **ASSIGN SCHEDULES to generate each attendee's agenda.** To do this, click the blue "Assign schedules" button at the top.

![Captura de pantalla\_6-10-2026\_164343\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_164343_admin.meetmaps.com.jpeg?width=670&height=303&name=Captura%20de%20pantalla_6-10-2026_164343_admin.meetmaps.com.jpeg)

In the box that appears, you have the options of:

- Define priority roles
- In addition to the accepted ones, assign the pending ones
- Meetings will need to be accepted by the host
- Schedule only mutual preferences

![](https://help.meetmaps.com/hs-fs/hubfs/image-png-Oct-06-2026-02-48-36-0267-PM.png?width=1887&height=840&name=image-png-Oct-06-2026-02-48-36-0267-PM.png)

Clicking "Assign schedules" will create meetings in the available time slots and confirm the total number of meetings with scheduled times.

![](https://help.meetmaps.com/hs-fs/hubfs/image-png-Oct-06-2026-02-50-03-3790-PM.png?width=1895&height=850&name=image-png-Oct-06-2026-02-50-03-3790-PM.png)

**NOTE 🗒️**: On the **MEETING TABLE tab**, you can select the view that makes reading the meeting table easiest for you. You can choose how to display the hosts (who head the columns): by individual name, by organization name, or by both individual and organization. 

![Captura de pantalla\_6-10-2026\_171846\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_171846_admin.meetmaps.com.jpeg?width=670&height=302&name=Captura%20de%20pantalla_6-10-2026_171846_admin.meetmaps.com.jpeg)

 Just one final step: go to the "Meetings Table" tab and PUBLISH THE AGENDA 💪.

![Captura de pantalla\_6-10-2026\_172059\_admin.meetmaps.com](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_172059_admin.meetmaps.com.jpeg?width=670&height=301&name=Captura%20de%20pantalla_6-10-2026_172059_admin.meetmaps.com.jpeg)

When you publish the agenda, attendees will see in the "**My Meetings**" section of the Meetings 1to1 session the meetings that have been generated based on their own preferences. 

**IMPORTANT** ❗ When you publish the agenda, we suggest editing the session to disable the buttons for scheduling meetings or indicating preferences. This prevents attendees from continuing to submit meeting preferences after the deadline, given that the agenda has already been published based on the information received up to that point.

![Captura de pantalla\_6-10-2026\_172313\_admin.meetmaps.com-1](https://help.meetmaps.com/hs-fs/hubfs/Captura%20de%20pantalla_6-10-2026_172313_admin.meetmaps.com-1.jpeg?width=670&height=306&name=Captura%20de%20pantalla_6-10-2026_172313_admin.meetmaps.com-1.jpeg)

#### In summary

With the **Meetings 1to1 with Preferences** option 👑, you have the opportunity to learn about attendees' interests and propose meetings while ensuring their quality. It consists of 3 parts:

1. Create the session for attendees to indicate **their interests ☑️ until a specific date.**
2. Generate the **matchmaking 🔄 and assign time slots** to ensure that meetings fit into available schedules for both the host and the requester.
3. **Publish** 📆 the agenda.

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