Meetings 1to1 guide (from the user's point of view)

Find out how 1to1 Meetings look on the platform from the point of view of users: from the moment they access the website till their meetings end

When accessing the virtual event website, the user will see a tab in the top menu called "Meetings 1to1". By clicking on this tab (or on the red button on the right-hand side of the screen), they will be taken to the meetings menu. Once there, if there are multiple meeting sessions created, they will need to select the session they are interested in and access it:

❗Meeting sessions are continuous time slots for meetings, for example, Day 1 Morning from 10:00am to 12:00pm; Day 1 Afternoon from 3:00pm to 5:00pm.

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Once the user has accessed the session, they will arrive at their meeting agenda.

If it is the first time the user has accessed the session, the agenda will be empty.

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How to manage meetings

This page offers the user three different options, through three different buttons at the top of the agenda:

  1. Request meetings
  2. My requests
  3. My meeting agenda
1. Request meetings: this option allows you to request a meeting from the users available by slots or send a message (chat type 💬).

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2. My Requests: This option allows you to see all the meeting requests that have been received or sent. Users can also cancel the requests, reject the ones already accepted or see the status of the requests that can be “pending” or “accepted”:

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3. My meeting agenda: allows you to see the schedule with the meetings that the user has scheduled.

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How to access the meeting

  • When a meeting is requested with a user and the user accepts it, the option to "Enter the room" will appear in the My Meeting Agenda section. There they will be able to access the room where the video call will take place:

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  • Once in the room, both users must wait for the agreed time for the video call to start.

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Antes de iniciar la sesión, en pantalla se muestran recomendaciones de uso para tener una experiencia de videollamada óptima

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  • Once the agreed time has arrived, a pink button 📍will appear on the screen to Enter the meeting, and by clicking on it the user must activate the microphone and camera and click on the Join button to access the room where they will be. with the person who has scheduled the meeting.

During the meeting

  • Once inside the meeting, the user will see the person with whom they are meeting on the screen, they will be able to consult their profile, send them a written message and take notes on the meeting. Also, on the left side there is a progress bar with the minutes consumed. ⏱️
  • When there is 25% of time left for the meeting to end, an orange alert 🔶 message appears on the screen that time is about to run out, so that the attendees can close the last details of their meeting.
  • When time runs out, a pop-up automatically appears asking if the meeting has taken place and to rate it with a star system, as well as being able to leave a comment. 💬